An EDI system, or electronic data interchange system, has been a revolutionary piece of technology which can be found throughout every business, industry and sector on the planet. The tech itself is not all that sophisticated, but impact which it has had on the world of business has been gargantuan. Simply put an EDI system ensures the passage of data from one point to another without human interaction or any 43rd party activity. So what exactly can an EDI system deliver to your business? How could it improve upon how things are already being done? Let’s take a look.
Avoidance of Mistakes
Because there is no human interaction between the communication of the two points there are no mistakes made. This not only saves the company money, which mistakes often cost, but it is also essential for maintaining business relations. There is nothing to damage your relationship with a client quite like sending the wrong order form or invoice. Remove mistakes entirely with an EDI system.
Orders, receipts and sales are instantly logged and stored through the EDI system and that means that the audit panic becomes a thing of the past. There is no need for scratching around at the 11th hour trying to get forms and documents together. Everything will be logged and saved and this makes both your life and the auditor’s far easier indeed.
The idea that machines will take over is nonsense and we can see with the EDI system that whilst it does the work that a human once did, it actually helps the business. This is becasue that member of staff can now focus on doing what they do best in the business and that is going to increase overall productivity, something which very business is striving for.
Speed of Sending
If your partners need some confirmation of an order or if a customer needs an invoice at speed then the EDI system can deliver it in a split second. This speed is how the EDI system has been able to help so many industries throughout the world.
Ultimately this is a tool which is guaranteed to save money for businesses. Above everything else, there is real money to be saved now that the company doesn’t have to send anything by mail. The costs involved with paper, printing, envelopes and stamps will be a thing of the past and offer big savings over the course of a year. There is the cost saving from higher accuracy to think about as well, not to mention the increased productivity which allows for higher output in your business thus ensuring that labor costs are better managed.
This is a system which just ticks the boxes for any business, speed, accuracy, increased efficiency, better productivity, improving relationships, these are things which businesses love to hear and through the implementation of an EDI system, this is exactly what you can achieve for your very own business.